In this document the terms ‘Association’ and ‘RHDRA’ refer to the Romney Hythe and Dymchurch Railway Association, Registered Charity No. 1127688
The RHDRA’s main lawful basis for processing data is “Consent”. Other lawful bases could or do also apply in certain circumstances.
What information do we collect?
We collect information from you when you register on our Site, or join the Association, or communicate formally with the Association.
You may be asked to give your: name, e-mail address, postal address, phone number, or photograph, and other details necessary to manage your membership.
What do we use your information for?
We require this information to better understand your needs and provide you with an improved service, and in particular for the following reasons:
- Internal record keeping.
- Gift Aid processing.
- Sending you promotional communications through email, post and telephone, to request further support, to advertise events taking place on the RHDHR, special offers, or other information which we hope will interest you.
- From time to time, we may use your information to contact you for the purposes of improving our services to members or raising funds for the Objects of the Charity. We may contact you by email, phone or post.
- Your data, whether public or private, will not be sold, exchanged, transferred, or given to any other organisation outside of the RHDRA.
Note: If at any time you wish to unsubscribe from receiving future communications, we will include appropriate instructions on our website www.rhdra.org, at the bottom of any circular email, and on our printed communications which are circulated to members.
How do we protect your data?
We implement a variety of security measures to protect your personal data when you enter, submit, or access your personal information.
For sensitive information, we offer the use of a third party secure server. All sensitive/credit information is transmitted via Secure Socket Layer (SSL) technology, and then encrypted into our Payment Gateway Provider’s database, only accessible by those with special access rights to such systems, who are required to keep such information confidential.
Do we disclose any information to outside parties?
We do not sell, trade, or otherwise transfer to outside parties, your personal identifiable information. (The exception to this is that we share such information with the RHDR Light Railway Company and the RHDR plc as is necessary to facilitate volunteering within our Charitable Objects.)
This includes trusted third parties who assist us in operating our website or servicing you. It is understood that those parties agree to keep that information confidential. We may release your information when appropriate to comply with the law, enforce our site policies, or protect other’s rights, property or safety. Non-personally identifiable visitor/supporter information will be provided to other parties for marketing, advertising or other such uses.