Notice of AGM 2021

This year there will be two AGMs on the same day Saturday 12th June (as well as the PLC AGM). At the time of Marshlander going to press, exact details of the arrangements are unknown.

However, a full set of papers and details of arrangements will be available for download from the website in due course.

For those members who do not have internet access, but would like a copy, please write to Simon Haynes, the General Secretary, whose address can be found on page 2 of Marshlander, enclosing a stamped addressed envelope.

Romney Hythe & Dymchurch Railway Association

Registered Charity 1127688

NOTICE OF AGM

The 53rd Annual General Meeting of the Romney, Hythe and Dymchurch Railway Association provisionally will be held on Saturday 12th June 2021. By video link with possible in-person access yet to be decided in New Romney.

Due to the continuing uncertainty surrounding Covid restrictions, details of exactly where the meeting will be held, and any special arrangements regarding attendance either in person or by a video link or similar will be published on the website nearer the time.

Members wishing to appoint a proxy in accordance with Rule14.15 must advise me of their intention and the name of their proxy by 29th May 2021.

Simon Haynes (General Secretary)

AGENDA

  1. Apologies for Absence
  2. Confirmation of the minutes of the 52nd Annual General Meeting (held in 2019).
  3. Vote of thanks for Ron Cook and Stuart Goyns.
  4. Matters Arising
  5. Adoption of Accounts.

Romney Hythe & Dymchurch Railway Association CIO  

Registered Charity 1191151

NOTICE OF AGM

The 1st Annual General Meeting of the Romney, Hythe and Dymchurch Railway Association CIO provisionally will be held on Saturday 12th June 2021. By video link with possible in-person access yet to be decided in New Romney.

Due to the continuing uncertainty surrounding Covid restrictions, details of exactly where the meeting will be held, and any special arrangements regarding attendance either in person or by a video link or similar will be published on the website nearer the time.

The Officers and Trustees due to retire at the meeting are Nigel Whitburn and Andrew White, who have indicated their willingness to continue and being eligible offers themselves for re-election.

Elections will be held for Trustees in accordance with the rules. Nominations, together with the names of a proposer and seconder, must be submitted to me by 29th May and nominees must express their willingness to stand.

Any member wishing to put forward at the meeting any motion relevant to the conduct and affairs of the CIO must indicate their intention to me not less than seven days before the meeting.

Members wishing to appoint a proxy must advise me of their intention and the name of their proxy by 29th May 2021.

Simon Haynes (General Secretary)

AGENDA

Apologies for Absence
Matters Arising
Portfolio Group Reports:
– Education and Heritage
– Volunteering, Engagement and Fundraising
– Communication, Membership and Special Events
– Finance, Liaison and Compliance
Presentation & Adoption of Chair’s Report for 2019-21 and Chair’s Address
Election of Officers and Trustees
Appointment of Independent Examiner
Any other business agreed with the chair in advance of the meeting

Formal agreement of the procedural arrangements agreed regarding the 2020 AGM, following the Covid-19 outbreak.

With the government recommendations on lockdown and social distancing you are all aware that, in the best interests of our membership (many of which will fall within the ‘at-risk’ category) the trustees agreed at a meeting on 24th March and ratified at a full trustee meeting on 24th April 2020, that the 2020 AGM should not be held.  A report to this effect was circulated in Marshlander.

Members had the opportunity to advise the Chairman if they objected to this arrangement – none were received.  

Subsequently, guidance was seen from the Charities Commission which confirmed temporary actions, of the nature implemented, were acceptable subject to formal ratification of the trustees.

Simon Foulkes
Chair.