Notice of AGM 2021

ROMNEY HYTHE & DYMCHURCH RAILWAY ASSOCIATION CIO

Registered Charity 1191151

AGM 2021 on 12 June at 14.30 hrs.

INSTRUCTIONS

Please note that these AGM Notices supersede the provisional notices published in Marshlander edition 214

Due to Covid restrictions the AGM this year will be held by video link from the New Romney Resource Centre with technical support kindly provided by the CIO’s solicitors LBMW LLB.

Please register your attendance as soon as possible before the meeting by following the link on the ’Notice of AGM’ page on the website. This you will be able to do without creating a zoom account. Without this authentication you will be unable to join the meeting. Voting on matters arising will be by electronic poll.

The password to Register is shown in your email or letter notification.

Please do not share the password, it is for members only

To register and access further information please click here

You will also find links to copies of the accounts, and as well as the Chair’s report and those of the various Portfolio Groups. There will also be a link to the decision not to hold an AGM in 2020.

These papers will be followed after the AGM by an important communication regarding the proposed corporate restructuring of the RH&DR PLC.

Simon Haynes (General Secretary)

ROMNEY HYTHE & DYMCHURCH RAILWAY ASSOCIATION

REGISTERED CHARITY 1127688

NOTICE OF AGM

The 53rd Annual General Meeting of the Romney, Hythe and Dymchurch Railway Association provisionally will be held virtually on Saturday 12th June 2021 at 14.30 hrs by video link from New Romney.

Members wishing to appoint a proxy in accordance with Rule14.15 must advise me of their intention and the name of their proxy by 29th May 2021.

Simon Haynes (General Secretary)

AGENDA

  1. Apologies for Absence
  2. Confirmation of the minutes of the 52nd Annual General Meeting (held in 2019).
  3. Vote of thanks for Ron Cook and Stuart Goyns.
  4. Matters Arising
  5. Adoption of Accounts.

ROMNEY HYTHE & DYMCHURCH RAILWAY ASSOCIATION CIO 

REGISTERED CHARITY 1191151

NOTICE OF AGM

The 1st Annual General Meeting of the Romney, Hythe and Dymchurch Railway Association CIO will be held virtually on Saturday 12th June 2021 at 14.30 hrs by video link from New Romney.

The Officers and Trustees due to retire at the meeting are Nigel Whitburn and Andrew White, who have indicated their willingness to continue and being eligible offers themselves for re-election.

Elections will be held for Trustees in accordance with the rules. Nominations, together with the names of a proposer and seconder, must be submitted to me by 29th May and nominees must express their willingness to stand.

Any member wishing to put forward at the meeting any motion relevant to the conduct and affairs of the CIO must indicate their intention to me not less than seven days before the meeting.

Members wishing to appoint a proxy must advise me of their intention and the name of their proxy by 29th May 2021.

Simon Haynes (General Secretary)

AGENDA

  1. Apologies for Absence
  2. Portfolio Group Reports:
    1. Education and Heritage.
    2. Volunteering, Engagement and Fundraising.
    3. Communication, Membership and Special Events.
    4. Finance, Liaison, and Compliance.
  3. Presentation & Adoption of Chair’s Report for 2019 – 21 and Chair’s Address.
  4. Election of Officers and Trustees
  5. Appointment of Independent Examiner.
  6. Resolutions for voting: that from 2022 it is proposed to retire Life Membership categories for new members, replacing with a 20-year membership. Also proposed are price changes for Senior and Family categories and creation of two levels of Family category dependent on size of family. Trustees also seek approval for some limited flexibility on changes for the future.
  7. CBS considerations.
  8. Any other business agreed with the Chair in advance of the meeting.