The role of Deputy Treasurer is being developed by the Finance, Liaison, and Compliance Portfolio Group, and details are below.
This role is essential because good practice in all organisations is to ensure that there is ‘cover’ for any key role in case of illness or absence; and in financial structures, it is often very important to be able to divide financial tasks between more than one responsible person to facilitate security for the organisation.
We need someone willing to learn from Stuart Goyns, work with him, and bring an independent mind with emotional intelligence and financial experience to the tasks. If you are interested in exploring this further, please contact the chair of the Portfolio Group, Joe Bannister via email@example.com
The Deputy Treasurer will be appointed by the Chair of the Association in consultation with the Treasurer and the Trustees. The Deputy Treasurer shall be an individual with the necessary accounting (or other) qualifications to undertake such a role. Subject to that, he or she may (but need not necessarily) be/become a Trustee of the Association. The Deputy Treasurer will support and assist the Treasurer of the Association in all aspects of his or her role. The Deputy Treasurer’s functions will include without limitation some or all of the following matters, which he or she will carry out reporting to and as required by the Treasurer and the Chair of the Association:
- Preparation of monthly cashflow statements and financial records
- Processing through the website membership applications, whether for new membership or the renewal of existing memberships
- In conjunction with the Treasurer and the FLC, formulating recommendations for the levels and categories of membership subscription
- With the Treasurer, liaising with the Railway so as to agree the most efficient means of collecting subscriptions through the railway till systems and if appropriate through the Association’s website
- Costing and monitoring the cost of special projects or appeals made and run by the Association in the discharge of its functions.
- Preparation of the Association’s annual accounts and arranging for their review by the Independent Examiner and the implementation of any recommendations made by the Independent Examiner
- Maintenance of the Association’s risk and asset registers
- Preparation and presentation of financial information in relation to the Association for all meetings of the Trustees, the Annual General Meetings and as may be appropriate, meetings of the Association’s Portfolio Groups.